Conference Organisers Checklist
When you organize a conference some of the most important things on your list will probably be the speaker, the venue and the guest list.
One thing a lot of organisers fail to remember is TRANSPORTATION for the delegates. Well no conference is worth organizing if the delegates do not show up...so delegate transportation should be on the organiser’s priority list.
This is important especially if some of the delegates are from another country, we all know how difficult it can be to navigate round a strange city.
Why Delegate Transportation?
It is important to plan how your delegates will get to the venue you choose as your conference location. Some organisers do take into consideration local transport links and easy access by car as a pre-requisite for choosing a venue. But not all attendees might want to take this option, in which case delegate transportation by a reputable chauffeur company might be the better choice.
Chauffeur companies who specialize in delegate transfer should be familiar with the needs of such important clients. The need to be punctual, road knowledge and the provision of comfortable and clean cars cannot be over-emphasized. So when choosing your transportation needs, remember to ensure your service provider is familiar with this type of service.
Most of these conferences especially the international ones are normally well attended and no one likes to make a grand entrance – late. So organisers, make sure you brief your chosen chauffeur company on what is required before you recommend their services to your delegates.
Part of the Package
Delegate transportation should be part of the options you provide for the delegates alongside hotel accommodation and information on local amenities. Better still you can build the cost into the price – if it is a paying conference or the budget if the organising company can afford it.
When next you plan a conference remember to arrange transportation for your delegates, they will be glad someone thought of the option.
We are BAO Chauffeurs
BAO Chauffeurs provides Delegate Transportation service from hotels, offices, homes and airports to conference venues within the UK. Whether there are 2 or 20 people we have the vehicle to do the job and the drivers with excellent customer service to put every client at ease. For more information about our services or to get a quote contact us via our website at www.baochauffeurs.co.uk .